VDR for legal services

Every year, enterprises collect, analyze, and store more and more data. It is expected that with the development of technology, the amount of information collected will grow even more rapidly. In this case, there is a storage problem.

It is necessary to ensure the usability of information, its availability, security, and the possibility of recovery in the event of an incident. In addition, for many companies, virtual data rooms help strengthen their competitiveness.

VDR – what is it

VDR is where the data of companies and individuals is stored in isolation, and access is possible via the Internet. Typically, databases are stored on servers managed by cloud providers. They are called public clouds, but there are private clouds if the company hosts its servers in the data center. The combination of both options is called a hybrid cloud.

You probably know a lot of cloud storage systems: Google Drive, OneDrive, and Dropbox. These online storage are actively used all over the world. However, additional conditions are essential for companies that need reliable storage of large amounts of data. Therefore, they are looking for a provider ready to offer enterprise-class hosting and the rapidly scalable infrastructure required to meet growing business needs. iDeals, Merrill, Intralinks, and others are examples of a provider with extensive experience in hosting corporate clients’ IT infrastructure in the cloud.

How VDR works

To put it simply, to create a cloud storage system, you need a server connected to the Internet. Users link to it, send or download data, and edit it using a simple web interface.

But for business, this option is not suitable. Companies need to have guarantees of data availability and security. The mere availability of the cloud is not enough; it is necessary to provide for the possibility of a rapid increase in the number of resources required to host the company’s data. That is, the provider’s VDR must be fast, consistently available, and easily scalable.

For this reason, providers create cloud storage from hundreds or even thousands of storage systems—some act as backup devices, stepping into action during working servers’ failures or maintenance. The presence of reserves, and some redundancy of resources is an essential feature of cloud platforms. Thanks to duplication and backup systems, client companies are confident that their data is safe, and if necessary, the amount of storage can be increased several times. Or shorten it.

Serious cloud providers try to provide all options, including problems with the data center. To ensure that customers do not suffer even in a major accident, systems of interaction between two or more data centers geographically distant from each other are being implemented. A significant fire in one data center, an earthquake, or natural disaster would not prevent the provider from providing services to its customers if data was replicated to a backup data center.

It is essential to understand that no human-made system can be fail-safe. However, cloud solutions provide the highest level of availability that is difficult to achieve in any other way.

Are Cloud Storages Safe?

The issue of data security affects a whole layer of regulations and requirements that a cloud provider and its infrastructure must comply with. Therefore, it is also essential that the provider follows basic data protection procedures. Among them:

  • Encryption. The information is encrypted, and even if it is stolen, it is impossible to obtain valuable information without the encryption key.
  • Authentication systems. User authentication can range from simple login/password pairs to complex schemes protecting data from unauthorized access.
  • User rights. Setting access rights for different user groups depending on their roles and needs increases the security of the company’s database.

In addition, providers offering cloud storage have an extensive arsenal of protection against cyber threats, which they do not always talk about publicly, wanting to make life difficult for attackers.